SS INTouch is a weekly news brief for Indiana school counselors from the Indiana Department of Education.
SS INTouch – September 2018
A school counselor’s news brief from the Indiana Department of Education
- Needs Assessment: Per HEA 1230 (special session), the Indiana Department of Education (IDOE) is required to conduct a statewide needs assessment survey that collects data regarding student services. The findings shall be reported to the general assembly before January 1, 2019. We are anticipating a release of this survey in September or October. This serves as information that this is forthcoming in hopes that it will bring awareness and to encourage you to inform your administrators of the importance of your involvement in the completion of this survey. We will encourage schools to have district level Student Service Coordinators complete this survey, for those who have these positions. Additionally, this will be a corporation-level survey. We hope to provide questions ahead of time so student service professionals can collaborate to provide responses for their respective discipline-specific questions. Look for more information to come soon.
- Spread the Word-SHAPE Stories-Purdue Polytechnic High School: The School Health Assessment and Performance Evaluation System (SHAPE System) offers a virtual workspace for a school mental health team to document, track, and advance quality and sustainability improvement goals as well as assess trauma responsiveness. Many school districts across Indiana and the United States are using the SHAPE System, in varying degrees, to obtain customized school and district level progress reports and useful resources to improve system quality and sustainability. There is no limit to how many districts can participate in the SHAPE system and districts can work in local teams to complete the assessments without assistance from IDOE. This month OSE would like to highlight the Purdue Polytechnic High School and their work with the SHAPE System in our latest Spread the Word SHAPE Stories document.
- Assessment Updates:
o High School Assessment Transition Memo – see the helpful chart at the bottom of this memo!
o Updated PSAT Guidance was approved by the State Board of Education on July 11. Note that funding will still be provided for 10th and 11th graders as noted in the spring memo. Additionally, while not mandatory, it is strongly recommended that 11th graders who did not pass ISTEP take the PSAT. Website with PSAT information: https://www.doe.in.gov/assessment/psat-nmsqt.
IDOE Office of Assessment: (317) 232-9050; Toll-free: (888) 544-7837; INassessments@doe.in.gov.
High School Assessments (ISTEP+ Grade 10 & ECA): Tarrell Berry, firstname.lastname@example.org
ILEARN: Kelly Connelly, email@example.com
Accommodations: Karen Stein, firstname.lastname@example.org
- Indiana Commission for Higher Education Updates:
21st Century Scholars Enrollment
The 21st Century Scholar application for the 2018-2019 school year is now open. The program offers income-eligible Hoosier students up to four years of paid tuition at an eligible Indiana college or university after they graduate from high school, dependent upon financial need. To access the 2018-2019 enrollment flyer and worksheet, please use the following links below.
Workforce Ready Grant
The Workforce Ready Grant provides free job training for Hoosiers in high-demand sectors from Ivy Tech Community College or Vincennes University. Sectors include: Advanced Manufacturing, Building & Construction, Health & Life Science, IT & Business Services and Transportation & Logistics. The Indiana General Assembly created the Workforce Ready Grant for working-age Hoosiers in 2017, and expanded the program in 2018 to include all high school graduates. The Workforce Ready Grant is a great opportunity for all students, especially those who may not qualify for other forms of financial aid.
The Workforce Ready Grant provides free job training for Hoosiers who:
1) Are an Indiana resident AND a U.S. citizen (or eligible non-citizen)
2) Have a high school diploma (or equivalent) but less than a college degree
3) Enroll in a qualifying certificate program in a high-demand job sector
For more information, please CLICK HERE.
2018 College Readiness, College Completion and Equity Report
About Indiana’s College Readiness Report: The Indiana Commission for Higher Education’s College Readiness Reports are designed to provide information on students entering college. The reports encompass the first year of college for students who graduated from high school during the previous academic year, and the College Readiness dashboard provides a closer look at longer-term outcomes such as early college success and completion.
About Indiana’s College Completion Report: The Indiana College Completion Report is part of a series of reports provided by the Indiana Commission for Higher Education to clearly define Indiana’s progress in preparing Hoosiers for college and the workforce. The reports help inform students, educators, families and policymakers.
About Indiana’s College Equity Report: In 2013, the Indiana Commission for Higher Education passed a resolution to cut the achievement gap in half by 2018 and close the achievement gap by 2025. Designed as a companion piece to the Commission’s annual College Readiness and College Completion reports, the College Equity report provides a snapshot of Indiana’s college achievement gap progress – measured by the college-going rate, early success in college and college completion – for low-income and minority students.
Mark your calendars! The one-hour PBS special, State of Change, will officially air September 6 at 9 p.m. on WFYI. Follow three Hoosier students from Beech Grove, Portage, and Western high schools as they travel the state interviewing industry leaders driving Indiana’s economic growth. Stream it online at stateofchangefilm.com.
Share Your Road
Help Hoosier students learn what it takes to succeed in your industry by submitting an online profile about your professional journey. Share Your Road enables students to learn about how each experience – planned or not – led you to where you are today.
School & Community Partner Grants
Are you interested in doing programs this semester to support local 21st Century Scholars and their parents? Please apply for the Fall 2018 School and Community Partnership Grants. These are reimbursable grants up to $10,000 that can be used to expand the offering of Scholar Success Program activities, increase Scholar enrollment, and help Scholar parents connect with postsecondary opportunities. For questions about the proposal process, contact Brittany Collins at BCollins@che.in.gov. Proposals are due September 19!
College GO! and College Application Day
College GO! will take place August through November, with the kick-off week occurring the last full week of September (September 24-28). Resources are available at LearnMoreIndiana.org/classroom-materials to help your schools implement college and career readiness activities.
College Application Day will officially take place on September 28. High schools are invited to participate by hosting an application event for their seniors. For more information, and to find College Application Day materials for your event, visit LearnMoreIndiana.org/classroom-materials.
Questions about College GO! and College Application Day? Contact Shannon Elward at email@example.com.
Annual Learn More Shipments
Shipments started being sent to schools in August and will continue into early September. You can track your shipment at LearnMoreIndiana.org/tracking. For additional copies, you can find all of the 2018 materials online at LearnMoreIndiana.org/classroom-materials.
Elementary School Counselors
Secondary School Counselors
- Graduation Pathways: Graduation Pathways
o CTE Concentrator Option: IDOE has developed a new tool that will allow schools to see what courses fall into the different pathways for students to use toward CTE Concentrator status. This tool can be found here.
o Graduation Exam Waivers: Information regarding graduation exam waiver criteria has been updated to include language that passed in HEA 1426, specifically regarding dates and waiver criteria for the postsecondary readiness competency requirement for the graduation pathways, and can be found here. An updated sample waiver form is available here.
SBOE contact for questions regarding policy: Alicia Kielmovitch, AKielmovitch@sboe.in.gov
IDOE Main Point of Contact: Ben Carter, firstname.lastname@example.org
IDOE: Amanda Culhan, email@example.com
IDOE contact for CTE questions: Stefany Deckard, firstname.lastname@example.org
- Cambridge Course Numbers: State approved course numbers have been changed for the Cambridge courses. Please see the updated course numbers in the State Approved Course Titles and Descriptions or Summary here.
- Transcript Requests for High School Alumni: As a reminder, transcript requests for your high school alumni are free through Parchment from through September 30. Alumni can order via Parchment directly or a Parchment Admin can request on behalf of the alum via Parchment. After this date, alums will be charged $3.75 for an electronic transcript request.
- PSAT Assessment Update: Updated guidance was approved by the State Board of Education on July 11 and is posted here. Note that funding will still be provided for 10th and 11th graders as noted in the spring memo. PSAT will be used in lieu of ACCUPLACER as a means to identify remediation needs. While not mandatory, it is strongly recommended that 11th graders who did not pass ISTEP take the PSAT. Bulk registration information is available here.
Relevant statutes are IC 20-32-9-2 and IC 20-32-9-3 (remediation).
- Indiana Course Access Portal (iCAP): The iCAP serves as a catalog of courses that provides options to help schools meet students’ individual needs, expand learning opportunities, and diversify their curricula. For more information on the opportunities offered through iCAP visit https://www.doe.in.gov/icap. For questions please email ICAP@doe.in.gov.
- WorkKeys 2.0 Scores for Indiana Diploma with Technical Honors: ACT released a new version (2.0) of WorkKeys in 2017. WorkKeys 2.0 has several changes, including new assessment names, items, and scoring scales. While minimum levels have not changed, new scale scores required to meet the WorkKeys option for the Indiana Diploma with Technical Honors designation were based on concordance shared by ACT and are summarized in the attached information.
- Cohort Status for Recently Arrived English Learners: Guidance was recently shared for cohort placement for a recently arrived English Learner at the high school level, who hadn’t previously been enrolled in a school in the United States.
- IYI Trip to College Text Alerts: Put a postsecondary pathway in the palm of your students’ hands!
Students, counselors, teachers and parents are invited to join this free text-based program that is available to Indiana school partners and is already reaching almost 20,000 subscribers.
Students and the adults in their lives can receive 3-4 text messages per month that provide grade-specific tips for getting ready for success after high school. Messages address all postsecondary pathways (including two- and four-year colleges, career training and military service). Texts include reminders (e.g. test and application deadlines) and resources (e.g. information about scholarships, financial aid and tips for time management and succeeding in school). Many use the texts as prompts to keep youth and adults connected and talking about the steps to take to make sure their dreams after high school graduation come true. More information can be found here: https://www.iyi.org/college-career-counseling/trip-to-college-alerts
- 2018-2019 Calendar of Events for School Counselors is posted here.
- Indiana Student Financial Aid Association (ISFAA) Counselor Workshops: Information regarding the annual ISFAA Counselor Workshops, including registration, is posted here.
- Indiana Department of Education (IDOE) School Counselor Workshop information is available here. Please note that the workshop on September 17 (Indianapolis) is full.
- ACT College and Career Readiness Workshops are posted here.
- College Board Counselor Workshops are posted here.
- Indiana School Counselor Association (ISCA) Annual Conference: As you start turning your attention to the next school year, we encourage you to make plans to attend the Indiana School Counselor Association Fall Conference (ISCA), coming up November 15-16 at the Indianapolis Marriott East. Check out the conference webpage to see the keynote and featured speakers. Registration is open!
- Indiana Youth Institute (IYI) Kids Count Conference: November 26-28 at the Indiana Convention Center, www.iyi.org/kcc
Up to 12 Continuing Education Hours at no extra cost.
Keynotes: Austin Eubanks is an expert in the addiction treatment industry and a nationally recognized speaker and media contributor on topics surrounding behavioral health, addiction, and trauma.
Dr. Christopher Emdin, creator of #HipHopEd and an award-winning author.
- Save the Date for Indiana’s Educating the Whole Child Summit: February 27-28, 2019, in Bloomington. More information will be forthcoming. Contact: email@example.com.
Resources (New or Updated)
- Indiana Graduation Requirements webpage
- Graduation Pathways
- Required Training for School Employees
- Cohort Status for Recently Arrived English Learners
- Roadmap for Student Success
- Dr. McCormick’s Weekly Update Archives
- College Readiness Reports
- IDOE on Social Media Facebook, Twitter, and Instagram
- IDOE to begin decommissioning Learning Connection: IDOE will begin decommissioning the Learning Connection. This change is a result of the retooling of IT systems now underway through the Link Initiative. The sunsetting of the Learning Connection will occur in phases. In Phase I the following features will be retired and will no longer be available: lesson planning, my classes, gradebooks, resources, student activities, and the ability to create new communities. After August 15, any data created or managed by users of the Learning Connection using the tools and features mentioned above will become permanently unavailable. Users who wish to retain their content connected to these services will need to collect the content and store it in another location. It is important to note that during Phase I, key features of the Learning Connection will not be affected. Specifically, access to IndianaIEP, ISTAR-KR, and Student Data Reports will continue for the upcoming school year. Also, access to Learning Connection Communities will remain for the coming school year.
Questions should be directed to James Rodman, Project Manager for Information Technology.
Awards, Grants, Scholarships
School Counselors and Schools:
o Indiana Youth Institute Professional Development Grants
- Governor’s Work Ethic Certificate Award: Trine University has established a $500 activity award, renewable each year for up to four years, for students who earn the Governor’s Work Ethic Certificate. Read more here.
o United States Jaycee Foundation Scholarship: The United States Jaycee Foundation offers a one-time scholarship to seniors graduating in 2019. The scholarship is an academic scholarship and also includes community and school involvement. Two students from Indiana will be selected to compete for this scholarship at the national level. Visit the web page here to obtain the scholarship application. Contact: Kyle Wright, 219-863-4217.
- Horatio Alger Scholarship: The Association awards 106 National Scholarships in the amount of $25,000 and over 800 State Scholars in the amount of $10,000. The application deadline is October 25. For more information please visit the links below:
Scholarship Programs and Eligibility Criteria. You may download copies of scholarship posters, as well as sign up to receive news and updates from the Association each year regarding the scholarship by joining the “Stay Connected” list, on the website scholars.horatioalger.org/high-school-officials. Questions may be directed to Sandy Hillman firstname.lastname@example.org or 317-716-2183.
- Senator Todd Young is looking for Indiana’s best and brightest young men and women with a desire to serve the country. Each year, Senator Young nominates top students for appointment to the nation’s service academies. Please visit young.senate.gov for information about the academies and the Congressional nominations process. Please send questions to email@example.com.
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