SS INTouch is a weekly news brief for Indiana school counselors from the Indiana Department of Education.
A school counselor’s news brief from the Indiana Department of Education
Congratulations 2018 Indiana RAMP Schools!
- Recognized ASCA Model Program (RAMP) Recipients from Indiana: Congratulations to the 69 Indiana schools who will receive the RAMP designation at the annual ASCA Conference in Los Angeles, California, on July 16!
- $12.2 Million in Grants Awarded to Strengthen Counseling Programs: Lilly Endowment Inc. recently announced recipients for the second round of grants to Indiana school corporations and charter schools to help strengthen counseling programs. Read the announcement here.
- 2018 Legislative Session: Guidance and information is posted to: https://www.doe.in.gov/legaffairs.
Recently added guidance has been posted regarding Human Trafficking Training (HEA 1230), Various Education Matters (HEA 1420 and 1426), Instruction on Human Sexuality (SEA 65), and Student Possession and Use of Sunscreen (SEA 24).
- Title IV, Part A Formula-based Allocations: The recent omnibus spending bill passed by Congress authorized the continuation and expansion of Title IV, Part A Student Support and Academic Enrichment funding. The ability to distribute funds in a competitive manner, however, was not renewed. As a result, Title IV, Part A allocations will be generated on a formula basis for all LEAs, including current grantees funded competitively in the 2017-2018 school year. The Indiana Department of Education (IDOE) has notified superintendents and Title I contacts with LEA allocations for 2018-2019 school year. Information and updates are available here: https://www.doe.in.gov/grants/title-iv.
Contact Christy Berger with questions: firstname.lastname@example.org.
- Assessment Updates:
o ISTEP+ Grade 10 Spring: Parent Portal Claim Codes Available: Parent Portal claim codes are available from PearsonAccessnext. Please contact your CTC with any questions. CTCs received sample parent letters providing guidance about the upcoming rescore window and a brief video tutorial about this process.
o The ISTEP+ ECA Summer Week 1 assessment window recently concluded. Electronic Report Release is scheduled for July 13. All scores will be available in the Questar EAS system.
o Updated ISTEP+ Grade 10 Guidance & Summer Retest Window: This memo offers updated guidance for the upcoming ISTEP+ Grade 10 summer retest, specifically for current juniors and sophomores. The 2017-2018 summer retest opportunity for the ISTEP+ Grade 10 assessment will be offered beginning July 23 through August 17. Following the completion of remediation, students who have not yet passed the ISTEP+ Grade 10 assessment may retake the assessment during this summer administration window.
o High School Assessment Transition Memo – see the helpful chart at the bottom of this memo!
o Updated PSAT Guidance was approved by the State Board of Education on July 11.
IDOE Office of Assessment: (317) 232-9050; Toll-free: (888) 544-7837; INassessments@doe.in.gov.
HS Retesters (ISTEP+ Grade 10 & ECA): Tarrell Berry, email@example.com
ISTEP+ Grades 3-8: Kelly Connelly, firstname.lastname@example.org
Accommodations: Karen Stein, email@example.com
- Indiana Commission for Higher Education Updates:
o Final Graduation Details for Seniors: Final GPAs (based on 8 semesters) and diploma type for Scholars and final diploma type for academic honors and technical honors recipients were due on June 15, 2018. Please report this information as soon as you are able. Student awards cannot be produced until this process has been completed.
If you already uploaded a CSV file with preliminary information, you can simply update that report for students whose GPAs went above or below the 2.5 threshold or those whose diploma type changed. Mark all GPAs and diploma types as final and then upload the file again as a final report. Please remember to report GPAs on a 4-point scale. We cannot process awards with 12-point GPAs.
o **Preliminary Graduation Details for Junior Scholars**To better support 21st Century Scholars in earning their award, schools are now requested to input GPAs (based on 6 semesters) and diploma type for Scholars in the 2019 cohort. This will allow for more intentional communication to be disseminated to students in a proactive manner to assist them in meeting the GPA and diploma requirements.
Additionally, this will eliminate the need for school partners to submit 7th semester GPAs and diploma types for 21st Century Scholars. In other words, reports will now be collected for scholars during the end of students’ sixth and eighth semesters in lieu of the previous method of seventh and eighth semesters. You will only need to submit this information once a year as opposed to twice in one semester. The deadline for this submission was June 15, 2018.
o Uploading Graduation Details: When you are logged into ScholarTrack, you will see the tab Graduation Details on the left. When you click on that, you will see a blue button on the right that will let you download a populated file. This will have any student who is already linked to your high school, either because they applied to be a 21st Century Scholar, because they created a student account or because they listed your school on the FAFSA. The bottom of this report is where you can add students who are not in ScholarTrack. For students you add, you must include their social security numbers in order for them to upload. Some students on the populated list may not need to be reported on if they aren’t scholars or aren’t getting an honors diploma. You can leave them blank on the report or delete them if you prefer.
When you download the populated file, it will have the columns you need, so just add additional students to the bottom of the list. You will not need to add a scholar ID for non-Scholars since you will be putting in a social security number. For scholars, you don’t have to put in the social security number. It’s important that you not change the column order or heading for the upload to work.
For the diplomas types, they need to match our wording exactly to upload correctly:
Core 40 with Academic Honors (AHD)
Core 40 with Technical Honors (THD)
Other – The “Other” category is for students on a non-diploma track.
Elementary School Counselors
- Elementary School Counselor Grant Opportunity: The elementary school counselor grant application is due Monday, July 9. Information, including the application, is posted here.
High School Counselors
- Graduation Pathways: Graduation Pathways (scroll down to What’s New)
State Board of Education (SBOE) Contact: Alicia Kielmovitch, AKielmovitch@sboe.in.gov
- Graduation Exam Waivers: Information regarding graduation exam waiver criteria has been updated to include language that passed in HEA 1426, specifically regarding dates and waiver criteria for the postsecondary readiness competency requirement for the graduation pathways, and can be found here. Please direct questions regarding Graduation Pathways to Alicia Kielmovitch; Graduation Examination Waivers to Amanda Culhan; and School Assessments to firstname.lastname@example.org.
- Locally Created Pathway and Concentrator Approval Process: The following guidance provides important information relating to the approval process for new Career and Technical Education concentrator pathways.
- WorkKeys 2.0 Scores for Indiana Diploma with Technical Honors: ACT released a new version (2.0) of WorkKeys in 2017. WorkKeys 2.0 has several changes, including new assessment names, items, and scoring scales. While minimum levels have not changed, new scale scores required to meet the WorkKeys option for the Indiana Diploma with Technical Honors designation were based on concordance shared by ACT and are summarized in the attached information.
- PSAT Assessment Update: Updated guidance was approved by the State Board of Education on July 11 and is posted here.
- Cohort Status for Recently Arrived English Learners: Guidance was recently shared for cohort placement for a recently arrived English Learner at the high school level, who hadn’t previously been enrolled in a school in the United States.
- State Approved Course Updates: There have been some changes and additions to the state approved courses. In April, there were some course title changes and additions in both the Computer Science and Network Support pathways. Those changes can be viewed here. Additionally, Cambridge International courses have been added (summarized here). The 2018-2019 course descriptions posted here have been updated to reflect these changes.
- 2018-2019 Calendar of Events for School Counselors is posted here.
- IACAC Summer Institute: The annual IACAC SUMMER INSTITUTE will be held on July 26-27 at Purdue University. The institute will have several interactive sessions facilitated by knowledgeable and experienced professionals for Admissions and High School Counselors new to the field. Learn more at http://www.iacac.net/.
- School Safety Regional Training Calendar: http://www.doe.in.gov/safety/regional-training
- Indiana School Counselor Association (ISCA) Annual Conference: As you start turning your attention to the next school year, we encourage you to make plans to attend the Indiana School Counselor Association Fall Conference (ISCA), coming up November 15-16 at the Indianapolis Marriott East. Check out the conference webpage to see the keynote and featured speakers. Registration is open!
- IYI Kids Count Conference: November 26-28 at the Indiana Convention Center, www.iyi.org/kcc
Up to 12 Continuing Education Hours at no extra cost.
Keynotes: Austin Eubanks is an expert in the addiction treatment industry and a nationally recognized speaker and media contributor on topics surrounding behavioral health, addiction, and trauma.
Dr. Christopher Emdin, creator of #HipHopEd and an award-winning author.
- Updated Documents:
o Waivers for the Graduation Exam or Postsecondary-Ready Competencies for Graduation Pathways
- Graduation Pathways Checklist for Counselors
- Dr. McCormick’s Weekly Update Archives
- College Readiness Reports
- IDOE on Social Media Facebook, Twitter, and Instagram
- Department to begin decommissioning Learning Connection: On or after August 15, the Indiana Department of Education (IDOE) will begin decommissioning the Learning Connection. This change is a result of the retooling of IT systems now underway through the Link Initiative. The sunsetting of the Learning Connection will occur in phases. In Phase I the following features will be retired and will no longer be available: lesson planning, my classes, gradebooks, resources, student activities, and the ability to create new communities. After August 15, any data created or managed by users of the Learning Connection using the tools and features mentioned above will become permanently unavailable. Users who wish to retain their content connected to these services will need to collect the content and store it in another location. It is important to note that during Phase I, key features of the Learning Connection will not be affected. Specifically, access to IndianaIEP, ISTAR-KR, and Student Data Reports will continue for the upcoming school year. Also, access to Learning Connection Communities will remain for the coming school year.
Questions should be directed to James Rodman, Project Manager for Information Technology.
Awards, Grants, Scholarships
School Counselors and Schools:
- Title IV A Funds – see details above.
o School Safety Grants:
o STOP School Violence Act: Under this program, grants can be awarded to state, local, and tribal governments for evidence-based programs to improve security at schools and on school grounds. The grant award for FY 2018 is $75 million and $100 million for 2019 and 2020. A 25 percent match is required for awarded grants.
o Community Oriented Policing Services (COPS); School Violence Prevention Program: The Students, Teachers, and Officers Preventing School Violence Act of 2018 grant will fund up to 75 percent of costs for training local law enforcement officers to prevent student violence against others and self, metal detectors, locks, lighting, and other deterrent and school safety measures. This $25 million FY 2018 grant is awarded to state, local, and tribal entities.
o Indiana Wesleyan University’s Graduate School Counseling Program School Counseling Scholarship and Grant
o Indiana Youth Institute Professional Development Grants
- Governor’s Work Ethic Certificate Award: Trine University has established a $500 activity award, renewable each year for up to four years, for students who earn the Governor’s Work Ethic Certificate. Read more here.
- Senator Todd Young is looking for Indiana’s best and brightest young men and women with a desire to serve the country. Each year, Senator Young nominates top students for appointment to the nation’s service academies. Please visit young.senate.gov for information about the academies and the Congressional nominations process. Please send questions to email@example.com.
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This post was last modified by Heather on July 12, 2018.
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