ScholarTrack

BRIEF SUMMARY

KEY POINTS

• Apply for state financial aid, such as the 21st Century Scholarship and the Next Generation Hoosier Educators Scholarship
• Complete your Scholar Success Program activities (both high school and college)
• Check the status of your FAFSA, college credit completion, and more
• See what financial aid you are being offered from the state
• Submit and view appeals
• Access additional college and career success resources.
  

RESOURCES

• New (2017) ScholarTrack
• Instructional module
• ScholarTrack Quick Guide
• ScholarTrack resources

SHARED WISDOM

• (Added 10/2/23 Michelle Ashcraft & Josh Garrison, CHE): 21^st Century Scholars auto enroll letters are going out in October, as we need to wait for Census on October 2 to finalize the process to ensure we have auto enrolled as many students as possible in this first round and place students in the correct school rosters in ScholarTrack. We will then auto enroll quarterly after that. When we mail the letters, we will be sending a more detailed communication about the auto enroll process to superintendents, principals, counselors, and other school/community partners. Our communications will include reminders that Free and Reduced Price Lunch eligibility is the primary way that students will be auto enrolled into the program. We have identified a process for auto enrolling those who are in community-eligible schools since there will no longer be book waiver lists and will share those details in the communication once we have it finalized with census and enrollment for the 2029 cohort. Those who are not enrolled through Free and Reduced Price Lunch or the additional process for community-eligible schools will need to still apply. Applications will be open October-June each year. We’ll include the date that the application will open this year when we communicate after census. The Commission is able to automatically enroll students through other sources. Below is an where we are at with each cohort eligible for automatic enrollment.
  • 2027 Cohort (Freshmen) –
    • 40,000+ students enrolled in July.
    • Counselors can see enrolled students on an individual basis.
    • Full rosters will be available in ScholarTrack mid-October as we need to wait until after census to assign these students to a high school.
  • 2028 Cohort (8^th Graders) –
    • 40,000+ students enrolled in August.
    • Counselors can currently see the students enrolled by pulling their roster in ScholarTrack.
    • Counselors who have pulled their 2028 rosters have reported nearly all students they believe are eligible have been enrolled.
  • 2029 Cohort (7^th Graders) –
    • We anticipate enrolling 40,000+ students in mid-October.
    • Full rosters will be available in ScholarTrack mid-October.
  • The great news is the Class of 2027 has 20,000+ more students enrolled for the 21^st Century Scholarship when compared to the Class of 2028. Missing a student will still happen and the Commission will work with counselors and families to help any students missed. Families will be notified via a letter with information about next steps and the option to opt out of the program. This is required by state law. We are waiting until after census date for the most accurate contact information. We always appreciate if you share information with students as well. We will share a copy of the letters we are sending families once we are ready to send them.
• (CounselorTalk, 6/2/23): Q: If a student graduates after their Junior year, do I go in and edit/change their cohort year on Scholar Track to reflect the year they graduated (for example, a student who has cohort 2024 who graduated this year – would I edit the Cohort year on Scholar Tack to make her as Cohort 2023? – I want to make sure she can get the Mitch Daniels Early Grad Scholarship.)
• (Michelle Ashcraft, CHE): We do change cohorts in ScholarTrack for juniors who graduate early. Thus, any 2024 cohort students graduating early can be updated to 2023 cohort. (Note: We do not change cohorts for seniors who graduate early in December.) If you need any assistance with updating ScholarTrack, you can contact your designated Outreach Coordinator for your region. Those in the East Region, you can reach out to highschools@che.in.gov until your new Outreach Coordinator is in place.

CONTENT FEEDBACK

If you have suggestions, feedback, or resources, please email counselor1stop@inspiresuccess.org and let us know.